This article is for Metro-Regional schools only, for the Remote school article please go to: How to make a sports booking enquiry (Remote schools).
Included in this article:
- Who can make a booking
- School eligibility to make a booking
- Accessing the booking system
- Making a booking selection
- Making a booking selection - I know a provider I want to use
- Making an add on selection
- Configuring your class setup
- Completing your booking
- Next steps
Who can make a booking
To make a booking you must be a nominated contact for your school (Coordinator, Principal or Finance Contact).
More information can be found in our article how do I update my school contacts and details?
School eligibility to make a booking
A school can only make a booking, for the term, if they have been successful in their grant application (for the term).
You will receive an email notification if your grant application was successful.
Alternatively, you can check in your Sporting Schools portal by going to the School portal and selecting the Grants menu option. To make a booking your grant status needs to be either Successful or Grant paid.
Accessing the booking system
IMPORTANT: Sporting Schools strongly recommends you review the spending fact sheet before making a booking How can Sporting Schools funding be spent?
Log into the School portal and select Bookings.
In the Bookings, select the button 'Book a primary school sport' or 'Booking a secondary school sport'. The option will differ depending on the which grant your school is successful in receiving.
If these options are not showing, it is possible the following has occurred:
- Your school does not have a grant for the current term
- You are trying to make a booking outside of the term dates. Visit our website to see term dates.
By selecting this option, you will be redirected to the Bookings portal.
Making a booking selection
- When you access the Bookings portal, provide the following information:
- Total count of students for your booking
- Date you would like your booking to start
- Budget (optional)
- Additional notes (optional)
Once complete, select Next to enter the main package view.
Ways to locate a booking option:
- Select one or more sports
- Search for a package by name
- Use the filters to refine your search
Making a booking selection - I want the organisation to select a coach for me
Follow the steps below if you are selecting a package with an organisation and do not have a preferred coach.
When you have selected a package, you can choose the number of sessions you want to run. Note:
- Changing the session count will adjust the cost of the booking, usually more sessions = higher cost
- The sport may have set a minimum count of sessions, this ensures the sports delivery to students aligns to program rules and best practice for the given sport
If you do not have a preferred coach, and want the organisation to assign one to your school, select "Yes" to "Do you want the sport to select a coach for you?", then select "Add to booking"
Making a booking selection - I know the coach I want to use
Follow the steps below if you are selecting a package with an organisation and have a preferred coach.
When you have selected a package, you can choose the number of sessions you want to run. Note:
- Changing the session count will adjust the cost of the booking, usually more sessions = higher cost
- The sport may have set a minimum count of sessions, this ensures the sports delivery to students aligns to program rules and best practice for the given sport
If you have a preferred coach, select "No" to "Do you want the sport to select a coach for you?", then select your preferred coach from the list. Once you have found your preferred coach, you can move to the next step by selecting "Add to booking".
Please note: If your preferred coach does not appear, please contact the Sporting Schools Program Operations Centre at support@sportingschools.gov.au for assistance.
Making a booking selection - I want the organisation to select a provider for me
Follow the steps below if you are selecting a package with an organisation and do not have a preferred endorsed provider.
When you have selected a package, you can choose the number of sessions you want to run. Note:
- Changing the session count will adjust the cost of the booking, usually more sessions = higher cost
- The sport may have set a minimum count of sessions, this ensures the sports delivery to students aligns to program rules and best practice for the given sport
If you do not have a preferred provider, and want the organisation to assign one to your school, select "Yes" to "Do you want the sport to select a provider for you?", then select "Add to booking"
Making a booking selection - Selecting an endorsed provider
Follow the steps below if you are selecting a package with an organisation and do not have a preferred endorsed provider.
When you have selected a package, you can choose the number of sessions you want to run. Note:
- Changing the session count will adjust the cost of the booking, usually more sessions = higher cost
- The sport may have set a minimum count of sessions, this ensures the sports delivery to students aligns to program rules and best practice for the given sport
If you have a preferred endorsed provider, select "No" to "Do you want the sport to select a provider for you?", then select your preferred provider from the list. Once you have found your preferred provider, you can move to the next step by selecting "Add to booking".
Please note: If your preferred coach does not appear, please contact the Sporting Schools Program Operations Centre at support@sportingschools.gov.au for assistance.
Making a booking selection - I know the provider I want to use
There are different types of provider. Providers are usually considered a private coaching provider, a local sports club or a sport professional who coaches. They are not usually the sporting organisations eg Athletics Australia or Football Australia.
If you want to book with a sporting organisation use the guide above.
If in doubt please speak to the provider before you book to ensure they are registered to be a Sporting Schools provider.
If you want to identify a provider directly, complete the following steps:
- Go to the main booking page
- Locate the Providers section and select the provider in the dropdown
-
Activate the slider for 'Show registered provider sports' to show all sports the provider support
-
Select the sport you are interested in and complete the booking
- If you selected an official sport option (usually this has an official sport logo or image), then select the provider in the package tile
Making an Add-on selection
Add-ons are an additional extra to support your booking delivery, these tend to be equipment packs or teacher learning courses.
These are optional to purchase.
Some sports will direct you to an outside website to purchase items.
- In the Add on screen select a tile to view and add to booking
- When selected the Add on will be added to your cart. You can increase the quantity as desired or remove the Add on as needed
- When happy, select the Next step button
NSO/SSOs can add/change add-ons connected to your booking on your behalf once the booking has been submitted.
Configuring your class setup
You will be required to provide the following information:
- Total number of students per class (the system will equally divide the class numbers)
- year group(s) of students in each class
- day(s) of week and time(s) of day preferences
- You can also add and remove classes if needed
Important:
It is expected the sport admin will contact you to confirm the best approach to organising your booking and getting the best value for your money. The booking information you enter helps smooth this process.
- Sports will usually have a maximum number of students per class to ensure safety and quality of delivery. Adjusting class counts may impact the cost of coaching delivery. Usually, more students = higher cost as more coaches will be needed per class
- Adding additional classes to the booking may increase the booking cost
- Day and time preferences are not confirmed at this point, they are an expression of preference only
Completing your booking
Additional support
If your students need additional support, you can use this section notify the sports organisation.
School contact
If you are not the preferred contact for the booking, you can select 'Someone else' to provide additional contact details.
Review your details
When you have completed all sections, please review the booking confirmation screen and select the Submit booking button
Next steps
Your booking will be sent to your chosen sporting organisation. The sporting organisation will be in contact with you to organise the booking.
Once the booking is confirmed via the system by the organisation, the grant funding will be released to the school. If a school has submitted multiple bookings, the grant will be released once one booking linked to the grant is confirmed.
You can view your booking information in your booking history page.