How do I submit my acquittal? (Metro and Regional Schools)

This article outlines how to submit an acquittal through the school portal for Metropolitan and Regional schools. For the Remote schools article, please use this link: How to submit an acquittal (Remote school)

All schools that receive a grant payment must complete an acquittal,

An overview of the acquittal process is here The acquittal process

Information in this article:

• Starting off
• Non-program delivery option
• Delivery program option
• Uploading invoice evidence
• Next steps

Submitting your acquittal

Acquittals can only be made within the acquittal window period for the term. Acquittal dates can be found on our website: Spending and acquitting funds.

• Log into the School Portal and select Grants
• Select View School Grants
• Navigate to the section Acquittals that require action and select "Begin primary school acquittal" or "Begin secondary school acquittal" to start the acquittal process

If you are unable to start your acquittal, the acquittal window could be closed or someone else in your school has already submitted the acquittal.

Steps to investigate - if you cannot access the acquittal:

If you believe you were paid a grant and still need to submit an acquittal but do not have the option to make a submission, please perform the following steps:

• Check our website to view the acquittal submission dates
• Select View Acquittal on the submitted acquittal to view the acquittal submitter (registered school contact)
• Log a ticket with our support team here: Sporting Schools Help Centre

Non-program delivery option

Please follow the below steps if your school was paid the grant but did not run a program.

• Follow the steps above to access the acquittal
• Change your contacts (if required) and respond to the child safety question
• On the page 'Use of Sporting Schools funding', select 'No'
• Enter the reason(s) and further comments why the funding was not used

This information helps the Australian Sports Commission adapt the program to help schools utilise their funding and address any program issues.

Program delivery option

Please follow the below steps if your school was paid the grant, delivered a program and spent some (or all) of the grant funding.

• Follow the steps above to access the acquittal
• Change your contacts (if required) and respond to the child safety question
• On the page of Sporting Schools funding, select Yes
• Select the button Add sport and provider. This should include the sport you delivered as part of the program and the main provider organisation you used. You can add multiple sports. For example:  Sport = Cricket, Provider = 'Cricket Australia'
• For each of the sports your delivered, enter if the booking was delivered by a coach or by a teacher at your school
• Enter the count of students who attended the booking and how many sessions occurred
• Enter the coach names or teacher names that completed the booking for the sport(s). We use this information to check that the coach appointed to the booking (and has been safety checked) actually attended the booking
• Answer the remaining questions on the form. These statistics are key in our program reporting
• After selecting the Next button, you should be on the Cost to run program screen.
• Select the button Add expense and add all the information about the expenses incurred. IMPORTANT: make sure you accurately enter in the GST amount. This can impact your school's residual amount (if applicable).

• IMPORTANT: For equipment that was delivered to your school and incurred a delivery (freight) charge, please create an expense for the equipment only AND a new expense for the freight. This will help if you have equipment expenditure over $1,650 (inc GST). For more information: Equipment expenses cap explained
• You can enter all the expenses for the program, even if your school used their own funds to support program delivery
• When all the expenses lines have been entered you will see an Estimated residual funding table. Note: The Total Residual Funding amount is an estimation only. More information on the residual funding amount can be found here: How is my residual amount calculated
• Select the Next button to continue the acquittal process

Uploading invoice evidence

If you have been selected to upload invoice evidence, you will need to upload an invoice for each expense incurred on the grant delivery.

• In the Proof of Costs screen, select the small down arrow in the expense row. Select the option to upload
• You can upload one or more documents against the expense row
• When you have uploaded all evidence of your expenditure select the Next button to continue the acquittal process

Next steps

Now your acquittal has been submitted, you will receive a confirmation email of submission. The Sporting Schools team will review your acquittal. When the review outcome has been made, you will receive an email informing you if there are any grant funds that need to be returned to Sporting Schools.