This article is for Schools to understand the application of the equipment expense cap for their Sporting Schools program.
IMPORTANT: This information is for grants received from Term 1 2024 onwards.
Grant guideline - Equipment
Sporting School Grant guidelines (https://www.sportaus.gov.au/schools/schools/funding#grant_guidelines) state:
'Up to $1,650 (including GST) of supported essential equipment required to deliver an NSO partner sport
program can be claimed'
This means that once a successful school has a program booked and confirmed via the school portal with a registered or endorsed provider, after covering program delivery costs, residual grant funding of up to $1,650 (inc GST) can be spent on supported equipment costs. Please see the Spending Fact Sheet for supported and unsupported items.
It is up to schools to manage their grant budget each term and spend the funding within the guidelines.
Freight
Equipment expenses may incur a fee for delivery or freight. Freight is not included within the equipment cap.
Freight should be split from the equipment cost on a separate expense row within the acquittal process. Schools should select the Expense type = Freight, in the 'Expenses' section of the 'Costs to run program' page.
GST application
Schools can now claim the GST portion on their grant acquittal. This means a school can claim up to, and including, $1,650 (inc GST) against their Sporting Schools grant.
Supplementing equipment cost with school's funds
Schools may want to supplement the cost of equipment with their own school funds. This is allowed.
Schools are encouraged to enter the full amount of their equipment in their acquittal, even if this is in excess of the current equipment cap. The system will automatically apply the equipment cap in the acquittal. This will not negatively impact your acquittal.
How is the equipment cap applied in the acquittal form in the Sporting Schools system
The Sporting Schools system will automatically apply the cap in the residual funding calculation. You will see this is in the 'Estimated residual funding' section of the 'Costs to run program' page in the acquittal form.
If the total equipment expenses are greater than the cap, the acquittal outcome email will summarise how the cap is applied in your acquittal.