This article outlines how Remote school submit their acquittal through the school portal.
(Please note: Remote school acquittal dates are expected to be released later this year. This will be published on our website)
All schools that receive a grant payment must complete an acquittal.
An overview of the acquittal process is here: The acquittal process.
Information in this article:
- Starting off
- Non-program delivery option
- Delivery program option
- Uploading invoice evidence
- Next steps
Submitting your acquittal
Acquittals can only be made within the acquittal window period for the year. Acquittal dates can be found on our website.
• Log into the School Portal and select Grants
• Select View School Grants
• Navigate to the section Acquittals that require action and select "Begin school acquittal" to start the acquittal process
• Before you can begin your acquittal, you will need to check your school's details/contacts are correct. If the details need updating, then schools can select the update school contacts option. If the details are correct, then select next.
If you are unable to start your acquittal, the acquittal window could be closed or someone else in your school has already submitted the acquittal.
Steps to investigate - if you cannot access the acquittal:
If you believe you were paid a grant and still need to submit an acquittal but do not have the option to make a submission, please perform the following steps:
• Check our website to view the acquittal submission dates
• Select View Acquittal on the submitted acquittal to view the acquittal submitter (registered school contact)
• Log a ticket with our support team here: Sporting Schools Help Centre
Non-program delivery option
Please follow the below steps if your school was paid the grant but did not run a program.
• Follow the steps above to access the acquittal
• Change your contacts (if required) and respond to the child safety question
• On the page 'Use of Sporting Schools funding', select 'No'
• Enter the reason(s) and further comments why the funding was not used
This information helps the Australian Sports Commission adapt the program to help schools utilise their funding and address any program issues.
Program delivery option
Please follow the below steps if your school was paid the grant, delivered a program and spent some (or all) of the grant funding.
• Follow the steps above to access the acquittal
• Change your contacts (if required) and respond to the child safety question
• On the page of Sporting Schools funding, select Yes
• Select the button Add sport and provider. This should include the sport you delivered as part of the program and the main provider organisation you used. You can add multiple sports. For example: Sport = Cricket, Provider = 'Cricket Australia'
• For each of the sports your delivered, enter the name of the provider who delivered the program and the delivery type (see screenshot below for example)
• Enter the count of students who participated in the program
• Answer the remaining questions on the form. These statistics are key in our program reporting
Costs to run program
After selecting the Next button, you should be on the Cost to run program screen.
• Select the button Add expense and add all the information about the expenses incurred. IMPORTANT: make sure you accurately enter in the GST amount. This can impact your school's residual amount (if applicable).
• You can enter all the expenses for the program, even if your school used their own funds to support program delivery
• When all the expenses lines have been entered you will see an Estimated residual funding table. Note: The Total Residual Funding amount is an estimation only. More information on the residual funding amount can be found here: How is my residual amount calculated
• Select the Next button to continue the acquittal process
Review details
• Once your school's acquittal details have been entered, you will then be required to review the details and agree to the declaration if the details are correct and select submit
• Once your acquittal has been submitted, you will then receive confirmation from Sporting Schools that your Remote grant acquittal has been completed.
Next steps
Now your acquittal has been submitted, you will receive a confirmation email of submission. The Sporting Schools team will review your acquittal. When the review outcome has been made, you will receive an email informing you if there are any grant funds that need to be returned to Sporting Schools.