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Registering as a coach

Updated

This article is for coaches to create a coach account for Sporting Schools on the OfficialsHQ system.

 

In this article:

  • Creating a coach account
  • Linking to my organisation(s)
  • Working with children details
  • What happens next

 

Creating a coach account

Coach registration is a two part process:

  • Creating an account
  • Registering your coach information

This section is for creating an account.

Coachreg_step1.png

  • Complete the remaining questions in the form and select the 'Next' button
  • You will be presented with the information you have entered, pleaser review the information you have entered is correct. Use the 'Previous' option to adjust any information.
  • If you are happy with the information you've provided, click the 'Submit' button
  • You should now receive an activation email into the email address you specified on your registration

I did NOT receive my activation email:

  • Check your spam box 
  • Contact the Sporting Schools team on 1300 785 707 or lodge a request here 

I did receive my activation email:

Linking to my organisation(s)

This is the second part of the registration process.

  • If you have clicked the Activate button in your activation email, you should now be at https://home.officialshq.com/
  • Enter the email address you used for your account setup, this is the email inbox you received the activation email in
  • Enter the password you created in the account activation

My password won't work/I can't remember my password:

You should now by logged into https://home.officialshq.com/ and looking at a set of provider terms and conditions.

  • Accept the terms and conditions, if you are comfortable
  • You should now be on the Sporting bodies tab

Through the next two steps, you will be asked to select the organisation(s) you work for. You can select as many sports and organisations you want to connect to. These organisations are the ones that you work for/will be allocating bookings to you.

An organisation can be a:

  • A national sporting organisation (NSO) eg. Gymnastics Australia
  • A state sporting organisation (SSO) eg. Golf Queensland
  • A provider organisation eg. private provider, sports club

On the National/State Organisations (NSO/SSOs) tab:

  • If you work directly for a national or state sporting organisation (NSO or SSO):
    • select the sport you work for
    • select the name of the organisation (NSO or SSO) you work for
    • select the Add button
    • If you cannot find the sporting body, please contact your national or state organisation you work for. These organisations control the organisations shown on this selection list.
    • once you have added all sports/sporting bodies, select the Next button
  • If you DO NOT work for a national or state sporting organisation (NSO or SSO) then select the Next button.

 

You should now be on the Organisations (provider) tab:

  • If you work for a provider organisation (normally a private provider or a sports club), then:
    • select the sport you work for
    • select the provider's name
    • select the Add button
    • If you cannot find your organisation, please read this I can't find my organisation (Coach registration)
    • you can add more than one sport/provider
    • once you have added all sports/organisations, select the Next button
  • If you DO NOT work for a provider organisation then select the Next button

 

Working with children check details

You should now be on the Working with children (WWCC) tab.

You can add one or more Working with children checks in your registration.

  • Select the state where you have the WWCC or WWCC exemption
  • Select the WWCC or WWCC exemption you hold
  • Enter your WWCC number or Police/Teacher ID number
  • Enter the expiry date of your WWCC
  • Upload your WWCC or WWCC exemption evidence, if asked
  • Select the Add button
  • Select the Complete button

Your registration will now be complete.

 

What happens next

When your registration is complete:

  • Your WWCC information will be checked and validated by the Sporting Schools team
  • Your selected organisations will review your request

How do I know the status of my registration? Please lodge a request here and this information can be supplied to you.

When you are fully approved, you will be displayed to your organisations as open to receive bookings for your nominated sports.

Your organisations will contact you with booking offers.

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